Exam Preparation

Death By a Thousand Paper Cuts...

There are all kinds of requirements such as high school diploma or GED, working hours, training hours, background checks, college transcripts, driver's license, etc. and hardly two states are alike. But don't worry, you're not alone in this. Many people find themselves drowning in paperwork when preparing for an exam. The key is to take it one step at a time.

It's important to stay organized and keep track of all the different requirements for each state. Consider creating a checklist or a spreadsheet to help manage the paperwork. Organize your documents in a way that makes them easy to access and review. Stay on top of deadlines and make sure to submit everything on time. Don't hesitate to reach out to the state agency if you have any questions or need clarification on the requirements.

1. Check the specific requirements for your state and make sure you have everything needed.
2. Gather all the 'personal' documents such as your ID, proof of residency, diploma and any other required paperwork.
3. If the state you are applying to requires a background check, make sure to submit the necessary forms and fees.
4. Next, work on the ‘experience hours’. Hardest part is over, you have the job. Double check the number of experience hours you are required to have to be eligible to test. The proof is sometimes copies of your W-2, or more common, a form filled out by your supervisor or HR department.
5. Next, comes the ‘training hours’.
   • Some states require a specific number of training hours, so be sure to check the requirements for your state.
   • Classes are the foundation for your job skills, and to guide you in the rules, regulations, proper procedures, and the science and technology behind your job.
   • Check with your employer to see if they have a training program in place.
   • If not, you may need to take classes from an approved provider.
   • Make sure the classes you take are recognized by the state agency. These can be found on the state agency's website.
   • Most national and state water utility associations offer training programs that may be accepted for free or for a fee.
     • Almost always approved are places like:
       • American Water Works Association (AWWA)
       • National Rural Water Association (NRWA)
       • Water Environment Federation (WEF)
     • State-specific water utility associations:
       • Texas Rural Water Association (TRWA)
       • Texas Water Utilities Association (TWUA)
       • New Mexico Rural Water Association (NMRWA)
       • New Mexico Water and Wastewater Association (NMWWA)
6. Lastly, is the application itself.
   • As every state has just a slightly different format, it is best to check the state's website and download the pdf if you can.
   • All of the information you have gathered and hours you have earned, will be put into that application.
   • Once you have all of your i's dotted and t's crossed, you can submit your application and pay the fee.
   • You should receive an email or letter approving or disapproving your application.
     • If it was not approved, the reasons should be given and there may be requests for further documentation.
     • If you do not receive a clear answer, do not hesitate to contact the state office for clarity. You've worked hard for this!
     • If it was approved, it should detail the time, date, and location of your exam.
     • These are the deadlines you need mark on your calendar or phone with at least a 24 hour reminder.
   • Keep copies of all documents submitted, just in case you need to refer back to them later.